Administration Executive

Position Title:            Care Team Administration Executive
Accountable To:        Chief Clinical Officer 

Responsibilities include:

  • Preparation for administrative and clinical meetings including minute taking, inputting data, coordinating dates/times with all participants and sending invites, forms and the respective information for the meetings
  • Preparation of reports for meetings of committees and subcommittees
  • Carrying out administrative duties related to care policies preparation
  • Inputting of data related to Education, Day Therapy and other clinical Depts.
  • Compilation of clinical information and documents for monthly/annual reports; for budgetary purposes; for benchmarking exercises and for patient classification systems
  • Checking of clinical data and reporting related to key performance indicators
  • Updating of schedules including on call services, vehicle schedules and vehicle related issues
  • Liaising with volunteer supporting the care assistant service re outsourced carer hours, invoice checking and reconciliation
  • Liaising with IT/maintenance re IT hardware and software issues for the clinical team
  • Perform any other required administrative duties as directed by the management

Qualifications and Skills:

  • Previous experience within a similar role for a minimum of two years
  • Very good organizational and multi-tasking abilities
  • Very good knowledge of MS Office (ECDL certificate would be considered as an asset)
  • Be prepared to work in a team and on one’s own initiative, practical and flexible
  • Able to communicate effectively and fluent in both Maltese and in English language
  • Familiarity with office procedures and working knowledge of office devices and processes

 

How to apply:

Interested applicants are kindly requested to submit applications together with a detailed Curriculum Vitae and the names of two (2) referees and address it to the:

CEO
Hospice Malta
39, Good Shepherd Avenue,
Balzan, BZN 1623

Applications may also be sent by email to hr@hospicemalta.org